Built exclusively for registered dietitians and nutrition practices

The patient acquisition system
that keeps your nutrition calendar full.

We put your practice in front of people the moment they search for real help with weight loss, PCOS, gut health, or managing their blood sugar. Then we turn that first intake into a full program, not a single meal plan and a ghost. No insurance reimbursement maze, no racing free apps to the bottom, no waiting on doctor referrals. Cash pay clients who enroll in a program and keep your caseload full month after month.

Book a strategy call → See what your budget could do ↓

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EtherealMinds trusted partners: DesignRush, Google Reviews, HIPAA Compliant, Meta Business Partner, Trustpilot, Google Partner, UpCity

If this sounds familiar…

You are the credentialed expert. Yet your calendar has gaps, and your growth still leans on referrals and word of mouth that come in waves.

We have heard the same story from enough dietitians to know the pattern. Here is what most nutrition practices look like before they have a real patient acquisition system, and what changes once they do.

Before

Your caseload swings between full weeks and quiet ones, so your income is impossible to plan around.
Most new clients come once, grab a meal plan, and never book the follow up visits that actually change habits.
Half your inquiries just want to know if you take insurance, then go quiet the moment they hear you are cash pay.
Free apps, Noom and self taught coaches on Instagram set the price expectation, and your credential gets ignored.
Your favorite clients, the PCOS, gut health and prediabetes journeys, arrive by luck and physician referral instead of on purpose.
You boosted a post or hired a cheap agency and got followers and freebie hunters, never a booked intake.
You are nervous about running ads at all because weight loss language keeps getting your posts flagged or rejected.
Someone messages at 9pm ready to start, no one answers until tomorrow, and they have already downloaded another app.

After our system

A steady stream of new clients every week, so you can finally plan, hire an associate, or add group programs.
Funnels that set the expectation of a full program, so first intakes turn into packages and monthly regulars.
Cash pay framed up front, so the people who book already expect your fee and are not shopping a copay.
Positioned on your RD credential and real results, so you win the client who wants expertise over another free tracker.
Campaigns pointed at your specialties, so the weight loss, PCOS, gut and diabetes cases you love start arriving on purpose.
One metric that matters: booked intakes that show up and enroll, not impressions, boosts, or vanity clicks.
Compliant, HIPAA aware creative that passes review, so your ads keep running and your account stays safe.
Fast, automated follow up, so the 9pm inquiry gets a warm reply and books before they drift to a competitor.

Predictive projections

See what a full caseload of program clients is actually worth.

Drag the sliders. We will show you, based on real campaign data from healthcare practices, what steady cash pay client flow looks like financially once first intakes turn into full programs at your practice.

👇 Drag the sliders to match your practice

💰 Monthly ad investment

$1,500

$1.5k$4k$8k$12k$15k

👤 Avg. client value over a full program

$900

$200$1k$2k$3k$4k

A single visit may be $120, but a client on a program is worth far more: roughly $500 to $900 for a short weight loss package · $1,000 to $2,000 for a three month PCOS or gut protocol · $2,000 to $4,000 for ongoing monthly coaching. We will calibrate this on the call to your real pricing and rebook rate.

New clients this month

10 to 18

New booked intakes

Revenue from new clients

$9,000 to $16,200

Clients × avg client value

12 month cumulative revenue

$108k to $194k

If you run the system all year

Return on ad spend

6x to 10.8x

Revenue per $1 spent

These are real ranges from healthcare campaigns we have run. Your actual numbers depend on your program pricing, how well you convert first intakes into packages, and your local competition. On the call, we will map this to your practice specifically. Get your personalized practice projection →

How it works

A nutrition growth system, not a boosted post.

Most agencies run a few likes and hand you a report full of clicks. We built a compliant system that does one thing for dietitians: reach people the moment they look for real help with their body and turn them into cash pay clients who enroll in a full program.

Intent based reach

We meet people the moment they search for a dietitian for weight loss, PCOS, IBS and gut health, prediabetes, or sports nutrition near them, using creative that speaks to their exact reason for reaching out. Real intent to book, not idle scrolling.

Compliant by design

Weight loss and health outcome claims sit inside sensitive policy on Meta and Google. Every ad and page is written to describe your approach honestly and pass review, so your campaigns keep running and your ad account never gets flagged for shaming bodies or promising a number on the scale.

Programs, not single plans

A funnel that frames nutrition as a real course of care and guides new clients toward your multi visit packages and memberships, so a first intake becomes months of visits and revenue you can count on.

Booked on your calendar

The only KPI that matters: intakes booked, a caseload that stays full, and a program roster that grows. Everything we run ladders up to that number, matched to the conditions you want to work with most.

Ready to see it applied to your nutrition practice? Book a call →

Why this is different

We made it stupid easy to start.

No lock ins. No smoke. No fine print. If it does not work, you leave.

No long term contracts

Month to month. You stay because your caseload is full and your program roster is growing, not because a contract says you have to.

No setup fees

We do not charge you to start. Your investment goes where it belongs, into getting you booked cash pay clients.

No banned accounts

We will not get your ad account flagged with reckless before and after and guaranteed pounds lost copy. We know exactly what trips sensitive health review and how to write nutrition ads that run clean.

✓

One focus only

Booked intakes that show up and enroll in a program. Likes and vanity clicks are noise. We report on what fills your caseload and your bank.

✓

Built for repeat care

We warm clients toward packages and monthly memberships, so you build recurring revenue from a real program instead of chasing a fresh crowd every week.

✓

Live in under 14 days

From signed to first compliant campaign in under 14 days. No six week discovery phases. You will see qualified intake requests building within the first 30 days.

What to expect

The nutrition practice numbers, unfiltered.

At $1,500/month here is what a typical dietitian client funnel looks like based on real healthcare campaigns we have run.

Clicks

Local help seekers landing on your offer page

$1.50 to $5 CPC

Inquiries

Cash pay aware requests for an intake

$18 to $45 CPL

Intakes booked

Confirmed new appointments on the calendar

$40 to $90 CPA

Show ups

Client shows for the first session

65% to 85% show rate

Program clients

First intake turns into a package or plan

$80 to $180 CAC

Your actual numbers depend on your program pricing, your intake conversion into packages, and your market competition. On the call, we will map this to your practice.

The healthcare patient acquisition track record

The system that fills a nutrition caseload is the same system booking calendars across trust heavy, cash pay healthcare.

An honest note

You won't find a dietitian video on this page. Yet.

We haven't built one, because we are actively onboarding our first dietitian and nutrition private practices right now. What we do have is a proven patient acquisition system already filling calendars in weight loss, functional medicine, IV therapy and wellness practices, verticals that share the same DNA as nutrition: trust heavy, cash pay, education first, and highly sensitive about how they can advertise health results.

The reason the system works is not that we have written a thousand meal plans, it is because we understand high trust, cash pay acquisition. Search intent, conversion psychology, compliant health creative, program framing, and fast follow up translate directly to your intake calendar. We are applying them to nutrition practices with founders' attention, not handing you to a junior who boosts a post.

If you want to be one of our first dietitian case studies, with direct access to the founders, a custom built strategy, and a system tuned specifically for filling your caseload, mention "first dietitian case study" when you book the call.

Dr. Olayemi Osiyemi (Doctor Triple O)

Trusts EtherealMinds to manage all of his businesses (4+)

Wellness Center in Fort Lauderdale

5x ROAS in month 3

Spine & Wellness Center

+30 new patients in 60 days

Specialty Medical Practice in Fort Lauderdale

4.2x ROAS in month 2

IV Clinic in South Florida

12 to 15 new patients each month

TRT & HGH Clinic in Miami

+41 new patients in 90 days

Intakes booked, last 7 days

📅 Weight loss intake, new client · Tue 10:00am

📅 PCOS nutrition consult · Wed 1:30pm

📅 Gut health and IBS intake · Wed 4:00pm

📅 Prediabetes plan, first visit · Thu 9:00am

📅 Sports nutrition, 12 week package · Thu 12:00pm

📅 Prenatal nutrition inquiry · Fri 3:00pm

+11 more this week

Results vary. Shown examples are representative of healthcare engagements we have run, not a guarantee. Dietitian specific case studies coming as our first nutrition clients ramp up.

Good questions

Everything you're wondering, answered.

Can you bring me cash pay nutrition clients instead of chasing insurance reimbursement?

That is the entire point of how we build it. Medical nutrition therapy billing is a maze of denials, low reimbursement and clients who vanish the moment their covered visits run out. We frame your offer around cash pay programs and package pricing from the first ad, and we speak to people who already know they want a real dietitian for weight loss, PCOS, gut health or diabetes and are ready to invest. The person who books is not shopping a copay, so you stop rebuilding your calendar around insurance rules every quarter.

How do I stand out from free apps, Noom and unlicensed nutrition coaches on Instagram?

You are a credentialed RD, and most of your competition is an app or a self taught coach with a nice grid. That is your advantage, not your problem, once we say it out loud. We position you on your credential, your clinical results, and a real plan built for that person's labs and life, so the client who is tired of generic macros and yo yo apps comes to you on purpose. We attract people who want expertise over another free tracker, which protects your pricing and keeps them enrolled.

My clients book one session and disappear. Can you get me people who commit to a full program?

One session and ghost is the trap that keeps nutrition practices broke and busy. Real change takes months, and our funnels are built to attract people who already understand that and want a full program for their weight, hormones or gut, not a single meal plan. We set that expectation before they ever book, then route new clients toward your multi visit packages and monthly memberships, so a first appointment becomes a plan of ongoing visits and revenue you can actually forecast.

How fast will new clients start booking, and how do local searches like dietitian near me work?

Most practices see qualified booking requests within the first 30 days and a visibly fuller calendar by month two or three. We run local intent campaigns that put you in front of people searching dietitian near me, PCOS dietitian or weight loss nutritionist in your city and surrounding neighborhoods, plus retargeting so the ones still deciding keep seeing you. Nutrition is a trust decision, so many clients see you a few times before they book. We track the full path from first click to booked intake to enrolled program client.

Can you run weight loss and nutrition ads without getting my ad account flagged?

Yes, and this is where a lot of dietitians get burned. Weight loss, body image and health outcomes sit inside sensitive policy on Meta and Google, so before and after promises and guaranteed pounds lost copy gets ads disapproved and accounts flagged fast. We write every campaign to describe your approach, who you help and how they book, without shaming bodies or promising a number on the scale. Your ads run clean, your account stays safe, and the right clients still understand why you are the person to call.

What does it cost to start and how do I book a call?

We recommend a minimum of $1,500/month in ad spend. For a solo dietitian filling one caseload that is often enough. Group practices or those running weight loss, PCOS and gut health programs at once usually run $2,000 to $4,000/month, because more offers and more conditions reward broader reach and a stronger follow up sequence. There is no setup fee and no long term contract. To start, book the free 30 minute strategy call on this page and we will map the numbers to your practice.

Who this is for

This works if you…

✓
Run a dietitian or nutrition private practice, solo or group, offering cash pay or package based programs.
✓
Want clients for real goals, weight loss, PCOS, gut health, prediabetes and sports nutrition, not freebie hunters or copay shoppers.
✓
Are tired of the one session and ghost cycle and want clients who commit to a full program or membership.
✓
Are watching free apps and unlicensed coaches undercut you and want to own the trusted, credentialed option in your market.
✓
Want to stop depending on physician referrals and word of mouth that comes in unpredictable waves.
✓
Can respond to new inquiries quickly, or want us to help you build that fast follow up.
✓
Are ready to invest in growth ($1.5k+/mo ad spend) with compliant, safe campaigns.

Who this isn't for

Don't book a call if you…

✕
Want to make guaranteed weight loss, detox or quick fix claims. We do not do that, ever.
✕
Only take insurance and have no interest in cash pay or program based clients.
✕
Are looking for the cheapest agency on the market.
✕
Expect guaranteed client numbers (nobody serious in healthcare will promise that).
✕
Cannot commit at least $1,500/month to ad spend.
✕
Have no way to respond to new inquiries within a day (fast follow up is where intakes are won or lost).
✕
Aren't in healthcare. We really mean it, healthcare only.

The patient acquisition system that keeps your nutrition calendar full.