Built exclusively for healthcare practices

The patient acquisition
system your clinic has been missing.

We put your practice in front of patients already searching for your service and turn them into consistent, booked appointments. Not leads. Not clicks. Patients.

How the patient acquisition system works

Paid acquisition built only for healthcare: we capture patients at the moment they are already looking for your service, filter out the tire kickers before they reach your front desk, and hand your team appointments that show up.

Google and Meta campaigns, the conversion funnel behind them, and the optimization that tightens your cost per patient month after month. One system, one industry.

Camilo Montoya and Sofia Pineda, founders of EtherealMinds LLC, a healthcare marketing agency — Camilo & Sofía Founders · You get us on the call, not a sales rep

Book my free call → See what your budget could do ↓

✓ 30 minutes ✓ No pitch ✓ No card

Onboarding slots are limited this month · filling fast

Trusted partners: DesignRush, Google Reviews, HIPAA Compliant, Meta Business Partner, Trustpilot, Google Partner, UpCity

Results worth citing

Real campaigns. Real patients booked.

A snapshot of what the system produces for healthcare practices running paid patient acquisition with us.

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Average return on every $1 of ad spend

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New patients added in a single 90 day campaign

$420

Cost per booked patient, down from $400+ on broad targeting

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Booked patients who actually show up

Representative of live healthcare campaigns we run, not a guarantee. Your numbers depend on market, service and spend. We map them to your practice on the call.

Predictive projections

See what your growth could look like.

Drag the sliders. We'll show you based on real campaign data from clinics like yours, what consistent patient flow looks like financially.

👇 Drag the sliders to match your practice

💰 Monthly ad investment

$2,000

$2k$5k$10k$15k$20k

👤 Avg. patient lifetime value

$2,500

$500$2.5k$5k$7.5k$10k

Not sure? We'll calibrate this on your call based on your specialty.

New patients this month

9 to 13

New Booked patients

Lifetime revenue from them

$15,000 to $32,500

Patients × avg LTV

12 month cumulative revenue

$180k to $390k

If you run the system all year

Return on ad spend

7.5x to 16.3x

Revenue per $1 spent

These are real world ranges from campaigns we've run. Your numbers depend on your location, service, and market. We'll walk you through what this looks like specifically for you. Get your personalized projection →

How it works

A system, not a service.

Most agencies run ads. We built a predictive flow that does one thing: deliver booked patient appointments on repeat.

Intent capture

We position your practice in front of patients already searching for your specific service, not broad awareness, actual buying intent.

Conversion engine

A tested funnel built for healthcare decisions. One that removes friction and filters tire kickers before they reach your front desk.

Predictive optimization

Our system learns from every booking, no show, and conversion, tightening the cost per patient month after month.

Booked on your calendar

The only KPI that matters: confirmed appointments. Everything we do ladders up to that number.

Ready to see it applied to your clinic? Book a call →

Want this running for your practice? See it on my market →

Meta Ads & Google Ads, run as one engine

Where your ad budget actually goes.

Not clicks and impressions. Every dollar is pointed at one outcome: booked patients, at a cost that keeps more revenue inside your practice.

Campaign console · patient acquisition Live

Meta Ads Google Ads Retargeting

Ad spend $2,000

Revenue booked $14,200

Return on ad spend

$420

Cost per booked patient ↓

Patients on the calendar

Lower cost per patient means more of every dollar stays in your practice, not spent chasing clicks that never book.

Why this is different

We made it stupid easy to start.

No lock ins. No smoke. No fine print. If it doesn't work, you leave.

No long term contracts

Month to month. You stay because the system is working, not because a contract says you have to.

No setup fees

We don't charge you to start. Your investment goes where it belongs into getting you patients.

No fake guarantees

We won't promise "50 patients or your money back." We build something that actually works and prove it with numbers you can see.

✓

One focus only

Booked appointments. Everything else, clicks, leads, impressions, is noise. We report on what fills your calendar.

✓

Built for healthcare

We don't take e commerce. We don't take real estate. Healthcare only, which is why our system actually understands patient decisions.

✓

Up and running in days

From signed to first campaign in under 14 days. No 6 week "discovery phases." We've done this before.

What to expect

The numbers, unfiltered.

At $2,000/month here's what a typical healthcare funnel looks like based on real campaigns we've run.

Clicks

Patients landing on your page

$4 to $8 CPC

Leads

Qualified inquiries captured

$25 to $50 CPL

Appointments

Confirmed bookings

$50 to $100 CPA

Show ups

Actually walk through the door

60% to 80% show rate

Patients

Acquired & on your books

$150 to $300 CAC

Your actual numbers depend on your location, specialty, and market competition. On the call, we'll map this to your clinic.

What it looks like on your side

A calendar that fills, and growth that compounds.

The numbers above turn into two things you can feel: a schedule that stops having gaps, and a patient count that climbs month after month.

Booked, not empty

Empty slots turn into a calendar that's actually full.

No more staring at open chairs and a quiet phone. As the system optimizes, the gaps in your week fill with real patients who already qualified, predictably, not by luck.

Booked this week0

✓

A schedule that fills predictably · booked patients, not gaps

New booked patients per month · up and to the right

Momentum that builds

Growth that climbs month after month.

The system learns from every booking and missed appointment, tightening cost per patient as it goes. Early months prove it works. Later months are where it scales.

More inbound patient calls

More visits to your site & profile

New 5★ reviews & recognition

Real clinics. Real results.

Practices just like yours are already seeing it work.

TRT & HGH Clinic in Miami

+41 New patients in 90 days

Specialty Medical Practice in Fort Lauderdale

4.2x ROAS in month 2

Wellness Center in Fort Lauderdale

5x ROAS in month 3

Sleep Apnea & Sleep Study Center

+30 New patients in 60 days

Dr. Olayemi Osiyemi (Doctor Triple O)

Trusts EtherealMinds to manage all of his businesses (4+)

IV Clinic in South Florida

12 to 15 New patients each month

"We used to get leads from referrals that never booked. Now our calendar fills itself. It's the first time I actually know where next month's patients are coming from."

Dr. Sarah L. · Aesthetic Medicine

Booking notifications, last 7 days

📅 New appointment · Tue 10:00am · $$$

📅 New appointment · Wed 2:30pm · $$$

📅 New appointment · Wed 4:00pm · $$$

📅 New appointment · Thu 9:00am · $$$

📅 New appointment · Thu 11:30am · $$$

📅 New appointment · Fri 3:00pm · $$$

+14 more this week

Results vary. Shown examples are representative of engagements we've run, not a guarantee.

Your practice could be the next one on this list. Book my free call →

Who this is for

This works if you…

✓
Are getting some patients but it's unpredictable and you can't forecast next month.
✓
Have tried marketing before and got clicks and leads, but no actual booked patients.
✓
Rely on referrals and word of mouth but know it doesn't scale past a ceiling.
✓
Offer a service patients are already searching for and want to be in front of them at the exact moment of intent.
✓
Want a clear, trackable system not guessing what's working.
✓
Are ready to invest in growth and want it to make financial sense, not just feel good.

Who this isn't for

Don't book a call if you…

✕
Are looking for the cheapest option on the market.
✕
Expect guaranteed patient numbers (nobody serious will promise that).
✕
Can't commit at least $2,000/month to ad spend.
✕
Aren't in healthcare. We really mean it, healthcare only.
✕
Want to micromanage every ad. Trust us to run the system.

Found yourself on the left side? Book my free call →

Before you book

The five questions everyone asks.

What healthcare verticals do you work with?

We work exclusively with healthcare practices: chiropractors, med spas, aesthetic clinics, TRT and men's health clinics, IV therapy clinics, wellness centers, sleep medicine and specialty medical practices. We do not work with industries outside healthcare.

Do you deliver leads or booked appointments?

Booked appointments. We do not sell 'leads' as a metric. Our funnel filters tire kickers and freebie hunters before they reach your front desk, what shows up on your calendar are patients who already qualified.

What is the minimum monthly investment?

We recommend a minimum of $2,000/month in paid ad spend. Below that, the system doesn't have enough data to optimize predictably.

Do you require long term contracts?

No. Month to month. No setup fees. You stay because the system is working, not because a contract locks you in.

How quickly can you launch a campaign?

From signed to first live campaign in under 14 days. No six week 'discovery phases'.

Limited onboarding slots this month

If you want predictable patient flow,
we'll show you exactly how it works for your practice.

Free 30 minute strategy call. No pitch. We'll look at your market, your service, your budget and tell you straight whether this is right for you.

Camilo and Sofia, founders of EtherealMinds LLC

You'll be on with Camilo & Sofía, the founders. We're a two founder agency in one industry only: healthcare. On your call it's us, your market on screen, and a straight answer on whether paid acquisition is the right move for your stage, including when it isn't.

Pick your time

30 min · No cost · No pitch

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✓ No commitment ✓ No card ✓ No contract

The patient acquisition system your clinic has been missing.