Built exclusively for PTSD & trauma treatment programs

The admissions
system that keeps your trauma beds full.

Every empty bed is a veteran, a first responder or a survivor who did not find you first. We put your program in front of the people searching for trauma care right now and the clinicians looking for a safe placement, then route real, prescreened inquiries to your admissions team. Compliant campaigns, steady census, admissions that fit your level of care.

Book a strategy call → See what one full census is worth ↓

Only 4 treatment program slots left in May · filling fast

Book your free census growth call

30 min · No cost · No pitch

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EtherealMinds trusted partners: DesignRush, Google Reviews, HIPAA Compliant, Meta Business Partner, Trustpilot, Google Partner, UpCity

Predictive projections

What is one steady trauma census actually worth to you?

Drag the sliders. Based on real behavioral health campaign data, we'll show you what consistent trauma admissions look like as revenue, so you can see the cost of every bed sitting empty while someone out there is searching for help tonight.

👇 Move the sliders to your own trauma program

💰 Monthly ad investment

$3,000

$3k$9k$15k$22k$30k

🛏️ Revenue from one admission

$18,000

$5k$18k$32k$46k$60k

A trauma IOP episode may run $6,000 to $14,000 while a residential PTSD stay can reach $25,000 to $60,000 or more. Because episodes are high value, one extra admission a month usually covers the entire marketing investment. We'll calibrate this to your levels of care on the call.

New admissions this month

2 to 4

Completed admissions

Revenue they add

$36,000 to $72,000

Admissions × episode value

12 month census value

$432k to $864k

If you run the system all year

Return on ad spend

6x to 10x

Episode value per $1 spent

Every range here comes from live trauma and behavioral health accounts, not a textbook. What you actually see turns on your levels of care, your payer mix, how long people stay, and how hard your local market is fought over. Bring your real numbers to the call and we will model it with you, line by line. Get your personalized census projection →

How it works

A trauma census system, not another agency.

Hand a trauma program to a generalist agency and you already know how it ends: a suspended Google account by week one and a voicemail box full of people you cannot admit. Choosing a place to heal from PTSD is slow, private and heavy, and the marketing has to respect that. What we built does a single job, over and over, bring you veterans, first responders, survivors and referral sources who truly fit your clinical model and your payers.

Get certified and compliant first

Before a dollar goes out, we take you through LegitScript certification and build the account the way Google requires for treatment providers. That is the step generalist agencies skip, and it is why their trauma campaigns get flagged and paused. Yours run.

Reach people at the moment they reach out

A veteran typing ptsd treatment that takes tricare, or a spouse searching how to help my husband with trauma at 2am, is not browsing. We meet that moment with search and social that speak to military, first responder and survivor experiences, answer their real questions, and make it easy to reach a person who gets it.

Prescreen before it hits admissions

Your admissions team should spend its hours on people who are ready and verifiable, not repeating the same questions all day. Our funnel prequalifies for level of care and payer up front, so the inquiries that reach your line are worth the callback.

Optimize toward admissions, not clicks

The system learns from every inquiry, benefits check and admission, lowering your cost per admission month over month. We pace spend to your available beds and open referral capacity so census stays steady instead of swinging between full and empty.

Ready to see it applied to your program? Book a call →

Why this is different

Starting is the easy part.

No lock ins, no theater, no clause buried on page nine. If the beds do not fill, you are free to go.

Nothing locks you in

Month to month, always. The day your beds stop filling is the day you can walk, and we would rather earn the next month than trap you in a twelve month agreement you resent.

Zero to start

No onboarding invoice, no build fee. Every dollar you hand us in month one goes toward reaching the veteran or survivor who needs a bed, not toward our setup.

We screen out the noise

Trauma inquiries carry a lot of emotion and not all of them are a clinical or financial fit. We filter for level of care and payer first, so your admissions counselors spend their energy on the families who can actually move forward.

✓

We speak Google and Meta policy

Trauma and behavioral health sit in the strictest ad category there is. We own the LegitScript path and write every line inside the medical claim rules, so your account survives the review that kills generalist campaigns.

✓

We report on beds, not badges

You will never get a deck full of impressions and reach. You get inquiries, verified benefits and completed admissions, tied to the spend that produced them.

✓

Live in days, not quarters

Once certification clears we launch. No drawn out discovery retainer while your beds sit empty. We have stood up veteran and first responder funnels before and we reuse what already works.

What to expect

The trauma care numbers, unfiltered.

At $3,000/month here's what a typical trauma admissions funnel looks like based on real campaigns we've run.

Clicks

Veterans, families and clinicians landing on your program

$6 to $15 CPC

Inquiries

Qualified family, veteran and referral inquiries

$70 to $150 CPL

Admissions calls

Confirmed calls with your admissions team

$160 to $340 CPA

Verified & fit

Benefits verified and clinically appropriate

55% to 75% VOB rate

Admissions

Patients who start trauma treatment

$1,300 to $3,200 cost per admission

These stages shift with your levels of care, your payer mix, your average length of stay, and how many other trauma programs bid against you locally. Book the call and we will walk your funnel, stage by stage.

Real practices. Real results.

Trauma, behavioral health and healthcare programs like yours are already living it.

"We treat a lot of veterans and first responders, and for years we leaned almost entirely on word of mouth and a couple of referral sources. Some months the beds were full, some months they were not, and we could never predict which. Within two months the inquiries coming in actually matched our level of care and our payers, and our admissions team stopped burning hours on people we could never take. Census finally feels steady."

Clinical Director · Residential & IOP Trauma Program

Wellness Center in Fort Lauderdale

5x ROAS in month 3

IV Clinic in South Florida

12 to 15 new patients each month

Specialty Medical Practice in Fort Lauderdale

4.2x ROAS in month 2

TRT & HGH Clinic in Miami

+41 new patients in 90 days

Dr. Olayemi Osiyemi (Doctor Triple O)

Trusts EtherealMinds to manage all of his businesses (4+)

Sleep Apnea & Sleep Study Center

+30 new patients in 60 days

Admissions inquiries, last 7 days

📞 New veteran inquiry, residential · Tue 9:30am · $$$

📞 New clinician referral, PHP · Tue 2:00pm · $$$

📞 New first responder IOP inquiry · Wed 11:00am · $$$

📞 New spouse inquiry, residential · Wed 3:30pm · $$$

📞 New TRICARE verified inquiry · Thu 10:00am · $$$

📞 New trauma admission call · Fri 1:00pm · $$$

+8 more this week

Results vary. Shown examples are representative of behavioral health and healthcare engagements we've run, not a guarantee.

Who this is for

This works if you…

✓
Run a PTSD or trauma program at the residential, PHP or IOP level of care, including veteran and first responder tracks.
✓
Have open beds or unused referral capacity and want to fill them predictably, not by luck.
✓
Are tired of depending on the VA, directories and a handful of referral sources that trickle in slower than your census needs.
✓
Have had a Google account flagged or suspended and need someone who knows LegitScript and behavioral health policy cold.
✓
Want inquiries that fit your level of care and payers, whether that is TRICARE, VA community care, commercial or private pay.
✓
Want a trackable system, not guessing whether census holds this quarter.
✓
Are ready to invest in growth ($3k+/mo ad spend) to fill high value treatment episodes.

Who this isn't for

This is not for you if…

✕
You are not a licensed trauma provider or cannot get through LegitScript certification.
✕
You want ad copy that promises a cure or a recovery timeline no clinician could stand behind.
✕
You are shopping for the lowest monthly fee instead of the admissions that come with it.
✕
You expect a guaranteed number of beds filled, which no honest partner in trauma care will ever sign.
✕
Your budget cannot carry at least $3,000 a month in ad spend in a category this competitive.
✕
You are outside healthcare. This agency treats one industry and only one.
✕
You want to approve every headline and bid. Hand us the wheel and let the system run.

Good questions

Everything you're wondering, answered.

What does a patient acquisition system for a PTSD treatment center actually do?

It replaces the hope that the VA, a therapist or a directory sends you enough admissions. We run compliant search and social campaigns that reach veterans, first responders and families researching trauma care right now, route those prescreened inquiries to your admissions team, and optimize every month toward completed admissions at your level of care. The goal is a steady census, not a spike of calls you have to turn away.

Can you run Google Ads for a PTSD or trauma program without the account getting suspended?

Yes. Behavioral health and addiction adjacent advertising on Google requires LegitScript certification and a policy aware account build. We walk you through certification, structure the account the way Google expects from licensed treatment providers, and write creative that stays inside medical claim rules, so your campaigns actually run instead of getting flagged the first week.

How do you get veterans and families searching ptsd treatment near me to actually inquire?

We target by intent, geography and moment. A spouse searching ptsd treatment for my husband at midnight, or a veteran typing emdr therapy near me, is carrying real urgency. Our funnel meets that moment, answers the questions that stall the decision, levels of care, what TRICARE or insurance covers, whether the program understands military and first responder trauma, and makes it easy to reach a real person instead of a form that goes nowhere.

How long until our program starts seeing admissions?

Qualified inquiries usually begin within the first two to three weeks once campaigns are live and certified. Trauma care is a high consideration decision, so admissions follow a natural one to four week cycle from first contact, longer for residential. By month two the system has enough data to lower your cost per admission and hold census steady.

How much does it cost and what is the minimum ad spend?

We recommend a minimum of $3,000/month in paid ad spend for trauma and behavioral health. Clicks in this category are expensive and the decision is high stakes, so below that the system cannot gather enough data to optimize toward admissions predictably. Our management fee is separate and we scope it to your program on the call. No setup fees, month to month.

Do you require long term contracts, and do you work with TRICARE and commercial payers?

No long term contracts, month to month. You stay because beds keep filling with admissions that fit. We build the funnel around your real payer mix, whether that is TRICARE, VA community care, commercial insurance or private pay, and prequalify inquiries so your admissions team is not verifying benefits all day for people you cannot accept.

The admissions system that keeps your trauma beds full.