Built exclusively for clinical research sites

The clinical trial marketing agency
that fills your studies and wins you more sponsors.

Q: What does a clinical trial marketing agency actually do?

A clinical trial marketing agency does more than buy a few recruitment ads for one study. We build the demand engine around your whole site: a steady flow of qualified volunteers for active protocols, a growing patient database you own and can reactivate for the next study, and a brand that makes sponsors and CROs want to award you the contract. Think ongoing growth, not a one off campaign that ends when the study closes.

Most sites treat recruitment as a scramble that restarts with every protocol. We build you a marketing engine instead: a steady flow of qualified volunteers, a patient database you actually own, and a site reputation that makes sponsors and CROs want to award you the contract. Enrollment that compounds, study after study.

Book a strategy call → See what your budget could enroll ↓

Only 4 research site slots left in May · filling fast

Book your free clinical trial marketing call

30 min · No cost · No pitch

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Predictive projections

What could consistent enrollment do for your site revenue?

Drag the sliders. Based on real recruitment campaigns we've run for research sites, this shows what a predictable volunteer pipeline looks like against your monthly budget and your per participant site payments.

👇 Drag the sliders to match your site

💰 Monthly marketing investment

$2,000

$2k$5k$10k$15k$20k

👤 Sponsor payment per enrolled participant

$5,000

$500$4k$8k$12k$15k

Per participant site payments vary widely by phase and protocol. We'll calibrate this to your studies on the call.

New enrolled participants this month

9 to 13

Prescreened and randomized

Site revenue from them

$22,500 to $45,500

Participants × per participant payment

12 month cumulative revenue

$270k to $546k

If you run the system all year

Return on marketing spend

11.3x to 22.8x

Revenue per $1 spent

These are real ranges from recruitment and healthcare campaigns we've run. Your actual numbers depend on your therapeutic area, protocol difficulty, and per participant payment. On the call, we'll map this to your active and upcoming studies. Get your personalized enrollment projection →

What a clinical trial marketing agency should do

Marketing that outlives a single study.

A recruitment vendor sells you names for one protocol and vanishes when it closes. We build an asset: a marketing system that fills the study in front of you and leaves your site stronger for the next one. Here is how the engine runs.

Find the right volunteers

We put each protocol in front of people whose condition, age and location fit your inclusion criteria, with IRB approved messaging. Real intent, geo targeted to your catchment area, not broad awareness that buries coordinators in names that screen fail.

Build the database you own

Every person who raises their hand goes into a patient database that belongs to your site, not the vendor. Tagged by condition and eligibility, it becomes a warm list you reactivate the day your next study opens. That is the asset recruitment vendors never leave you.

Strengthen your site reputation

Sponsors and CROs award studies to sites that enroll and look credible online. We keep your site visible and trusted so you win more contracts, not just fill the one you have. Marketing that works on patients and on the people handing out protocols.

Report on what matters

Cost per prescreened volunteer, show rate, and randomizations toward your sponsor target. No vanity clicks. Every dollar is tied to participants moving through your funnel and your enrollment number climbing.

Want to see this applied to your active and upcoming studies? Book a call →

Why sites pick us

We made it stupid easy to start.

No lock ins. No smoke. No fine print. If it doesn't fill studies, you leave.

No long term contracts

Month to month. You stay because your studies are enrolling and your database is growing, not because a contract traps you after the protocol closes.

No setup fees

We don't charge you to start. Your investment goes straight into protocol matched volunteers and a database your site keeps forever.

No rented lists

We won't sell you throwaway names that die when the study ends. The patient list we build stays yours, reactivated study after study.

✓

Healthcare only, research fluent

We work exclusively in healthcare and we speak research: screen failure economics, randomization targets, sponsor timelines and the pressure a lagging site feels.

✓

Built for IRB and FDA ad rules

Recruitment advertising is tightly regulated. We write to your IRB approved language and know what Meta and Google flag, so campaigns run without takedowns mid enrollment.

✓

Live in days

From signed and IRB cleared to first recruitment campaign in days, not weeks. No endless discovery phase. We've done this in clinical research before.

What to expect

The enrollment math, unfiltered.

At $2,000 per month in spend, here's what a typical recruitment funnel looks like based on real campaigns we've run for research sites.

Clicks

People landing on your study page

$2 to $6 CPC

Prescreened volunteers

Passed the gating questions, added to your database

$18 to $40 each

Screening calls booked

Likely fit, booked with your coordinator

$40 to $85 each

Show ups

Actually attend the screening visit

60% to 80% show rate

Randomized

Enrolled and counted toward your target

$120 to $260 per enrollment

And every volunteer in that funnel stays in a database you own, ready for the next protocol. On the call, we'll map this to your studies.

Real sites. Real enrollment.

Research sites like yours are already filling studies faster.

"We used to start every study from scratch and pray the registry held up. Now we open a protocol and reactivate a list of people who already fit. The sponsor noticed we hit targets early, and we just got awarded two more studies."

Dr. Sarah L. · Principal Investigator

Wellness Center in Fort Lauderdale

5x ROAS in month 3

IV Clinic in South Florida

12 to 15 new patients each month

Specialty Medical Practice in Fort Lauderdale

4.2x ROAS in month 2

TRT & HGH Clinic in Miami

+41 new patients in 90 days

Dr. Olayemi Osiyemi (Doctor Triple O)

Trusts EtherealMinds to manage all of his businesses (4+)

Sleep Apnea & Sleep Study Center

+30 new patients in 60 days

Prescreened volunteers added, last 7 days

🧪 Prescreened volunteer · Tue 10:00am · added to database

📅 Screening call booked · Wed 2:30pm · qualifies

🧪 Prescreened volunteer · Wed 4:00pm · added to database

📅 Screening call booked · Thu 9:00am · qualifies

🧪 Prescreened volunteer · Thu 11:30am · added to database

📅 Screening call booked · Fri 3:00pm · qualifies

+14 more this week

Results vary. Shown examples are representative of recruitment and healthcare engagements we've run, not a guarantee of enrollment.

Who this is for

This works if you…

✓
Run a clinical research site, site network or dedicated research organization with active or upcoming studies.
✓
Restart recruitment from zero every protocol and want a database you reuse instead.
✓
Want more sponsor and CRO contracts and know that enrolling on time is how you win them.
✓
Are tired of rented lists and raw names that screen fail on the first call.
✓
Have had recruitment ads disapproved and need creative that respects IRB and FDA rules.
✓
Want a trackable marketing system, not guessing whether next month's enrollment holds.
✓
Are ready to invest ($2k+/mo ad spend) and want fewer screen failures per dollar.

Who this isn't for

Don't book a call if you…

✕
Want to advertise outside of your IRB approved language and compensation rules.
✕
Don't have a licensed principal investigator or proper site oversight.
✕
Are shopping purely for the cheapest recruitment vendor on the market.
✕
Expect guaranteed enrollment numbers (nobody serious in research will promise that).
✕
Can't commit at least $2,000 per month to ad spend.
✕
Aren't in healthcare or clinical research. We really mean it, healthcare only.
✕
Want to micromanage every ad. Trust us to run the system.

Good questions

Everything you're wondering, answered.

What does a clinical trial marketing agency actually do?

More than buy a few recruitment ads for one study. We build the demand engine around your whole site: a steady flow of qualified volunteers for active protocols, a growing patient database you own and can reactivate for the next study, and a brand that makes sponsors and CROs want to award you the contract. Ongoing growth, not a one off campaign that ends when the study closes.

How much does clinical trial marketing cost?

We recommend a minimum of $2,000 per month in paid ad spend so the system gathers enough data to lower cost per qualified volunteer predictably. Our management fee sits on top of that. No setup fees, no long term contracts. On the call we size it to your therapeutic areas and how many participants your active studies need.

How is this different from a patient recruitment vendor?

A recruitment vendor rents you names for one study and disappears when it closes. We build a marketing system that compounds: the database stays yours, your site builds a reputation sponsors notice, and the next protocol starts enrolling from a warm list instead of zero. You stop renting volunteers and start owning the asset that fills every future study.

How long before a new study starts enrolling participants?

Once your protocol is IRB cleared and we have your inclusion criteria, we can have prescreening campaigns live in days. First qualified volunteers usually land within the first two weeks, and cost per randomized participant keeps dropping as the system learns. If you already have a database with us, enrollment can begin almost immediately through reactivation.

Can you keep our clinical trial ads IRB and FDA compliant?

Yes. Recruitment advertising has strict IRB approval and FDA rules around claims, compensation language and what you can promise. We write creative that fits your IRB approved wording and knows what Meta and Google flag, so your campaigns stay live instead of getting disapproved mid enrollment.

Do you work with research sites outside Florida?

Yes. We are based in Florida and work with clinical research sites and site networks across the United States. Everything runs remotely, and we geo target campaigns around your actual catchment area so you reach volunteers who can realistically travel to your location for visits.

4 research site slots open this month

If you want enrollment that fills this study and the next,
we'll show you exactly how the marketing works for your site.

Free 30 minute strategy call. No pitch. We'll look at your active protocols, your inclusion criteria, your therapeutic areas and your budget, and tell you straight whether this is right for your research site.

Pick your time →

✓ No commitment ✓ No card ✓ No contract

The founders of EtherealMinds, the clinical trial marketing agency for research sites

The clinical trial marketing agency that fills your studies and wins you more sponsors.