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Built exclusively for clinical research sites

The patient enrollment
system your research site has been missing.

We put your study in front of people who actually match the protocol, prescreen them before they ever reach your coordinators, and turn them into enrolled participants. Not raw leads. Not screen failures. Randomized participants.

Book a strategy call → See what your budget could enroll ↓
Only 4 research site slots left in May · filling fast
Book your free enrollment strategy call
30 min · No cost · No pitch
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EtherealMinds trusted partners: DesignRush, Google Reviews, HIPAA Compliant, Meta Business Partner, Trustpilot, Google Partner, UpCity
Predictive projections

See what your enrollment numbers could look like.

Drag the sliders. We'll show you, based on real recruitment campaigns we've run for research sites, what consistent prescreened participant flow looks like against your study budget.

👇 Drag the sliders to match your site
$2,000
$2,000
$2k$5k$10k$15k$20k
$5,000
$5,000
$500$4k$8k$12k$15k
Per participant site payments vary widely by phase and protocol. We'll calibrate this to your studies on the call.
New enrolled participants this month
9 to 13
Prescreened and randomized
Site revenue from them
$22,500 to $45,500
Participants × per participant payment
12 month cumulative revenue
$270k to $546k
If you run the system all year
Return on ad spend
11.3x to 22.8x
Revenue per $1 spent
These are real ranges from recruitment and healthcare campaigns we've run. Your actual numbers depend on your therapeutic area, protocol difficulty, and per participant payment. On the call, we'll map this to your active studies. Get your personalized enrollment projection →
How it works

An enrollment system, not a referral dump.

Most recruitment vendors hand you a spreadsheet of names and let your coordinators sort out the screen failures. We built a predictive system that does one thing: deliver prescreened participants who match your protocol, on repeat.

01

Protocol matched targeting

We position your study in front of people whose condition, age and location fit your inclusion criteria. Real intent, with IRB approved messaging, not broad awareness that floods your team with unqualified names.

02

Prescreening filter

A funnel engineered around your inclusion and exclusion criteria. People answer the gating questions before they ever reach a coordinator, so the ones who book a screening call are already a likely fit. Fewer screen failures.

03

Predictive optimization

Our system learns from every screening call and randomization, tightening cost per enrolled participant month over month and keeping enrollment steady instead of the feast or famine most sites live with.

04

Booked on your calendar

The only KPI that matters: qualified participants booked for screening and moving toward randomization. Everything we do ladders up to hitting your sponsor enrollment targets.

Ready to see it applied to your active studies? Book a call →
Why this is different

We made it stupid easy to start.

No lock ins. No smoke. No fine print. If it doesn't enroll, you leave.

✕

No long term contracts

Month to month. You stay because your screening calendar is filling with qualified participants, not because a contract says you have to.

✕

No setup fees

We don't charge you to start. Your investment goes where it belongs, into getting ready, protocol matched participants in front of your coordinators.

✕

No referral dumps

We won't bury your team in raw names that screen fail on the first call. We build for participants who match the protocol and actually randomize.

✓

One focus only

Enrolled participants who hit your study targets. Clicks, leads, vanity metrics are noise. We report on what moves your enrollment number for the sponsor.

✓

Built for IRB and FDA ad rules

Recruitment advertising is tightly regulated. We write creative that fits your IRB approved language and knows what Meta and Google flag, so your campaigns run without takedowns or compliance headaches.

✓

Up and running in days

From signed and IRB cleared to first recruitment campaign in days, not weeks. No endless discovery phase. We've done this in clinical research before.

What to expect

The enrollment numbers, unfiltered.

At $2,000 per month here's what a typical recruitment funnel looks like based on real campaigns we've run.

Clicks
People landing on your study page
$2 to $6 CPC
Prescreened leads
Passed the gating questions
$18 to $40 CPL
Screening calls booked
Likely fit, booked with your coordinator
$40 to $85 CPA
Show ups
Actually attend the screening visit
60% to 80% show rate
Randomized
Enrolled and counted toward your target
$120 to $260 per enrollment
Your actual numbers depend on your therapeutic area, protocol difficulty, and how strict your inclusion criteria are. On the call, we'll map this to your studies.
Real sites. Real enrollment.

Research sites like yours are already filling studies faster.

"

"We were behind on enrollment and the sponsor was watching. Within weeks our screening calendar was full of people who actually qualified. For the first time the coordinators weren't burning days on screen failures."

Dr. Sarah L. · Principal Investigator
Wellness Center in Fort Lauderdale
5x ROAS in month 3
IV Clinic in South Florida
12 to 15 new patients each month
Specialty Medical Practice in Fort Lauderdale
4.2x ROAS in month 2
TRT & HGH Clinic in Miami
+41 new patients in 90 days
Dr. Olayemi Osiyemi (Doctor Triple O)
Trusts EtherealMinds to manage all of his businesses (4+)
Sleep Apnea & Sleep Study Center
+30 new patients in 60 days
Screening calls booked, last 7 days
📅 Prescreened participant · Tue 10:00am · qualifies
📅 Screening call booked · Wed 2:30pm · qualifies
📅 Prescreened participant · Wed 4:00pm · qualifies
📅 Screening call booked · Thu 9:00am · qualifies
📅 Prescreened participant · Thu 11:30am · qualifies
📅 Screening call booked · Fri 3:00pm · qualifies
+14 more this week
Results vary. Shown examples are representative of recruitment and healthcare engagements we've run, not a guarantee of enrollment.
Who this is for

This works if you…

  • ✓
    Run a clinical research site or dedicated research organization with active or upcoming studies.
  • ✓
    Are behind on enrollment and feeling sponsor pressure on your timelines.
  • ✓
    Are tired of referral dumps and raw leads that screen fail on the first call.
  • ✓
    Have had ads disapproved for compliance reasons and need creative that respects IRB and FDA rules.
  • ✓
    Rely on patient registries and physician referrals but know they don't fill studies predictably.
  • ✓
    Want a trackable system, not guessing whether next month's enrollment will hold up.
  • ✓
    Are ready to invest in recruitment ($2k+/mo ad spend) and want fewer screen failures per dollar.
Who this isn't for

Don't book a call if you…

  • ✕
    Want to advertise outside of your IRB approved language and incentives.
  • ✕
    Don't have a licensed principal investigator or proper site oversight.
  • ✕
    Are looking for the cheapest recruitment vendor on the market.
  • ✕
    Expect guaranteed enrollment numbers (nobody serious in research will promise that).
  • ✕
    Can't commit at least $2,000 per month to ad spend.
  • ✕
    Aren't in healthcare or clinical research. We really mean it, healthcare only.
  • ✕
    Want to micromanage every ad. Trust us to run the system.
4 research site slots open this month

If you want predictable, protocol matched enrollment,
we'll show you exactly how it works for your site.

Free 30 minute strategy call. No pitch. We'll look at your active protocols, your inclusion criteria, your therapeutic area and your budget, and tell you straight whether this is right for your research site.

Pick your time →
✓ No commitment ✓ No card ✓ No contract
The founders of EtherealMinds, the patient enrollment agency for clinical research sites
Book your free enrollment call →